• SPECIAL EVENT PERMIT APPLICATION

    SPECIAL EVENT PERMIT APPLICATION

    For Private Parties, Exhibitions, Fairs, Films, Shows, Carnivals, Concerts, Charities, Parades, Athletic Events, Races, etc.

  • Do not print brochures, packets, maps, advertisements, etc., or circulate such without approval of the event. For questions please contact Mapleton Parks and Recreation at 801-806-9114 or email parksandrec@mapleton.org.

  • SECTION I: APPLICANT INFORMATION

  • SECTION II: EVENT DESCRIPTION - GENERAL

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  • SECTION III: EVENT DESCRIPTION / DETAIL

    Fill out all that apply to your event
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  • SECTION IV: EVENT INSURANCE

  • Insurance Requirements

    Mapleton City may require commercial general liability insurance in order for you to host the event. Evidence of this insurance is due fourteen (14) days prior to the event. Your event application will be denied if insurance information is not received in a timely manner. It is the applicant's responsibility to ensure they have proper insurance coverage for the event. Liability insurance limits are as follows a minumum of $1 million per occurance and $4 million aggregate on the policy. The appropriate certificate of insurance shall be forwarded to Mapleton City, with Mapleton City listed as the certificate holder. 
       
     Attachments  Please upload said insurance certificate if appplicable.
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  • SECTION V: ADDITIONAL PERMITS, FORMS, OR ATTACHMENTS

  • Depending on your event, the following additional permits, forms, or attachments may be required.
    Higher Risk Insurance Requirements

    Higher risk activities at your event, such as inflatable bounce houses, hot air balloons, drones, vehicle use, etc., may require increased insurance limits or additional coverage reauirements as determined by the city. *The city does not provide water for water slides, etc.
    Park Reservations

    If your event will be at a city park and you want use of the pavilions(s)you will need to reserve the pavilion(s) by visting mapleton.org or by calling the Parks and Recreation office at 801-806-9114.
    Mass Gathering Permit

    The Utah County Health Department requires a Temporary Mass Gathering Permit for events with 200+or more people for at least 2 hours. For more information call their department at 801-851-7525 or see their website. You can attach this to the City payment form.
    Utah County Special Events Permit

    Any event that will require use of county roads, trails, or sidewalks will require a special events permit. For more information see their website or talk to their special events coordinator at 801-851-8600 or email them at shiannes@utahcounty.gov
    Route Identification Map

    Any event that will require use of roads, trails, or sidewalks, including crossing intersections by large groups of people, will require a route map to be attached to this application.
    UDOT Right of Way Permit UDOT requires their own special events permit for events that require the use of their roads. UDOT roads in Mapleton include, HWY 89., Maple St. from HWY to Main St., Main St. from Maple to 1600 S., 1600 S. from Main St. to HWY 89. For more information call their department at 801-227-8000 or see their website. You can attach this to the City payment form.
    Special Event Sales Tax# Special events selling any taxable items, such as food or memorabilia, will berequired to obtain a temporary sales tax license from the Utah state tax commission. To do this call 801-297-6303 or visit their website.
    Additional Insurance or Permits

    Vendors must be fully licensed and insured with a minimum of $1 Mil per occurrence and $4 Mil aggregate on the policy. The City shall be named and listed as an additional insured on the vendor's policy (Copy of EOI provided to the City).

    Additional requirements as pertaining to fireworks, a contract between the vendor and the City shall be in place with a Hold Harmless and Release from Liability clause indemnifying the City from any and all liability.  Insurance limits shall be $2 Mil per occurrence and $5 Mil aggregate if launching shells that are larger than 12 inches. Vendors shall be certified through the State Fire Marshall's office. Site for fireworks has been inspected and approved by the AWJ (authority wirh Jurisdiction). NFPA 1123 is followed and complied with regarding firework fall zones, spectator distancing from ground displays, buildings and parked cars, storage of fireworks, oversite by an AWJ (Authority with Jurisdiction), etc.

  • SECTION VI: NOTIFICATIONS AND VERIFICATION OF AUTHORITY

  • Mandatory Review Process

    This application does not signify an approved permit. All applications are subject to a review process. Decisions on special event applications take approximately 30 calendar days from the submission of a complete application.
    Denial of Permit

    Applicant denial is most often the result of (1) an inaccurate or incomplete application, and/or (2) non-compliance with the Municipal Code, the Land Development Code, and/or applicable building, fire, and environmental codes.
    Other Regulatory Bodies

    It is the applicants responsibility to determine and comply with any requirements from other regulatory agencies. Issuance of a Mapleton City Special Events Permit indicates compliance with requirements specific to Mapleton City, and not those of any other agencies.
    Payment

    Permit is not approved until City receives completed payment. Applicant must keep copy of this completed application form, and copy of payment form with them at the event.
    Incomplete Applications Incomplete applications will not be processed.
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